7 Project Management Software Options to Keep Your Team On Track

What project management software options are out there? Several tools can help teams stay organized and productive. Which ones should you choose?

Project managers often face challenges managing multiple projects at once, assigning and delegating responsibilities, and working collaboratively across teams.

According to Zippia, 86% of employees in leadership positions blame lack of collaboration as the top reason for workplace failures.

If that affects the business, then it becomes an even bigger issue. Poor communication and inefficient processes in your project management system can cause confusion and stress among your teams. It can hinder your business's ability to meet client needs or achieve its annual goals.

Project management software helps teams manage projects from start to finish. These programs allow team members to collaborate effectively, track tasks and communicate efficiently. They also provide visibility into project status and progress.

There are dozens of project management solutions available today. Each has its strengths and weaknesses. Some offer robust features at a low cost, while others focus on simplicity and ease of use.

Project Management Applications 

An online task manager will allow you to create various types of to-do lists, add people to them, assign them to different teams, and keep track of their progress until they're completed. For smaller teams, a free online task manager will suffice.

Online collaboration tools make it easy for teams to work together. You can share files, chat about tasks, and keep everyone up to date on what's happening across the organization. And if you're working remotely, you can access these features from anywhere.

If you want to streamline your processes and ensure everyone on your team is on the same page then check out these excellent free project management tools.

1. HubSpot Project Management Software

HubSpot's project management software allows you to create tasks, automate them, and use pre-built to-do list templates. It is specifically built for marketing teams and integrates seamlessly with Marketing Hub. With this tool, marketers can integrate their project management and task tracking into one place.

Features include:

• Task management right alongside workflow automation
• File attachment capabilities to keep track of important assets
• Pre-made to-do lists to quickly launch projects
• Custom templates for recurring projects
• Landing pages, emails, and workflows available in the same tool

This project management app is free with HubSpot Marketing Hub.

2. ClickUp

ClickUp offers several useful tools to help you manage your projects and tasks effectively, including the ability for each member of your team to select from three different views of their projects and tasks. If your marketing team has overlap with sales, design, or development, then this is an effective solution because it provides them with the tools they need.

Features include:

• Being able to prioritize your projects and then assign tasks to groups
• You can set goals for your team so that everyone knows what they're working towards
• Google Calendar two-way sync
• A simple way to filter, sort, and customize your options when performing specific actions
• Activity stream with mentions capability
• Image mockups
• 57 integrated apps
• Pricing: Free; $5/user/month

3. Teamwork

Teamwork is a project management software tool that helps in-house teams stay organized and productive remotely. Each project allows you to easily upload documents, assign projects, set due dates, and communicate with team members. If you centralize your project information, you can avoid misunderstands and missed deadlines.

Features include:

• It’s easy to integrate with HubSpot
• Teamwork Chat Instant Messenger to allows you stay in your workflow and be most productive
• Time tracking to understand your capacity and where your teams spend their time
• Dashboards, subtasks, and milestones to help keep projects organized
• Pricing: Free; $10/user/month (Deliver); $18/user/month (Grow); Custom (Enterprise)

4. Asana

One of the best-known task management software, Asana, has a clean and easy-to-use user experience. With the all-in-one task management tool, you can create visual timelines for each project so you know exactly where you stand at any given time. You can then easily report on completed tasks and tasks that require your immediate action.

Features include:

• The ability to create automated processes for repetitive tasks
• The capability to communicate and share information both within the team and externally, privately and securely
• The option to set security controls and designate admins
• More than 100 integrations for an easier start-to-finishing process
• The ability to customize projects, share files, and filter task lists
• HubSpot integration for easy syncing of workflows, contacts, and activities
• Pricing: Free (Basic); $10.99/user/month (Premium); $24.99/user/month (Business); Custom (Enterprise)

5. Monday.com

Monday.com, an online project manager that also provides HR and IT tools, lets you set up team members' status updates so your remote and flexible employees know their coworkers' schedules. It makes it easy for you to keep track of everything going on in your projects by making sure nothing gets lost in the shuffle.

Features include:

• Workflows that allow you to customize them according to your team's needs and priorities
• A Gantt chart is used to visualize due dates and project timelines
• Integrations with popular tools such as Slack, Microsoft Teams, and Google Calendar
• Remote/flexible team member statuses
• HubSpot integrations so that everyone can collaborate easily on contacts and deals
• Pricing: Free for 14 days; $8/user/month (Basic); $10/user/month (Standard); $16/user/month (Pro); Custom (Enterprise)

6. Trello

Trello is a drag-and-drop tool for organizing tasks into boards and lists. It allows you to create new boards, add cards to existing boards, and assign them to specific people. You can then view and comment on each card’s progress.

You define what those different stages are — whether they're project statuses like “On hold" or personal project categories like "Things to buy!" — by using cards. Cards can be assigned to individuals, name them, set due dates, and include attachments, such as images.

Features include:

• A variety of templates for a wide array of different projects, including business, education, and personal productivity
• Ability to attach files such as images to any cards on any boards
• Customize your workflow so that it reflects your actual process
• Drag-and-drop card movements between different workflows
• HubSpot integration for synchronizing marketing, sales, and customer support workflows into to-do lists
• Pricing: Free; $10/user/month; Custom (Enterprise)

7. Airtable

Airtable is an online spreadsheets and databases application that allows you to create a collaborative workspace for your team. Its project tracking template makes it easy to manage projects in a familiar spreadsheets-like environment, making them ideal for Excel and Google Sheets enthusiasts.

Features include:

• Creating subtasks within tasks
• Ability to assign tasks, set deadlines, and estimate project duration
• Additional templates for making sure remote teams stay aligned, such as a shared team hub and an asset tracker.
• Customizable for different teams
• Integration with popular tools such as HubSpot, Asana, Dropbox, Google Workspace, and Slack
• Pricing: Free; $10/user/month (Plus); $20/user/month (Pro); Custom (Enterprise)

Streamline Workflows with a Project Management Tool

A good software application for managing projects will help your team work more efficiently and collaboratively. Once you've got the basics covered, you can be sure that your team can focus their attention on what matters: generating more leads, closing more sales, and empowering more customer